Facility Coordination

A large portion of any conference is coordination all the events that take place at the meeting venue. Pre-conference planning, on-site management, and post-conference closing are vital to the programmatic and financial success of the meeting.

  • Solicit bids for the site selection process
  • Negotiate contract
  • Act as liaison with site and sponsor
  • Provide master schedules and staging guides
  • Arrange lodging accommodations for participants and VIPs
  • Determine meal plan compatible with budget
  • Organize audio-visual requirements and technicians
  • Manage poster session and/or exhibitor sessions

Large or small, Conference & Event Management has organized hundreds of meetings in over 30 cities in the United States and Canada.